Purchase order generator

Order goods or services from a supplier with a clear purchase order: items, quantities, agreed rates, tax and the delivery date, on your own letterhead. Download it as PDF or Word.

Make a purchase order

Free · No sign-up · Nothing you type is uploaded

What a purchase order includes

  • The heading "Purchase order", a PO number and the date.
  • Your business name, address and tax number, as the buyer.
  • The supplier’s name and address.
  • Each item with description, quantity, unit and agreed rate.
  • Tax, the total, and the delivery date and address.
  • Payment terms and any conditions, such as quality checks or penalties for delay.

How to make one

  1. Enter your business details, then the supplier.
  2. Add the items, quantities and rates. Set the "Delivery by" date and a delivery address if it is different.
  3. Download the PO as a PDF or Word file and send it to the supplier.
Make a purchase order

Questions

What is the difference between a purchase order and an invoice?

The buyer sends a purchase order to ask for goods at agreed prices. The supplier sends an invoice afterwards to ask for payment. The PO number is usually quoted on the invoice.

Is a purchase order legally binding?

Generally it becomes a binding contract once the supplier accepts it, but the rules depend on your country and your terms.

Can I add a separate delivery address?

Yes. Add a "Ship to" address and it is printed with the supplier’s details.

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