Proforma invoice generator

Send a proforma invoice to confirm an order, ask for an advance or support an import before you supply. It looks like an invoice, with items, tax and totals, and downloads as PDF or Word.

Make a proforma invoice

Free · No sign-up · Nothing you type is uploaded

What a proforma invoice includes

  • The heading "Proforma invoice", a number and the date.
  • Your details and the buyer’s details.
  • The goods or services, quantities, rates and the expected total, with tax.
  • How long the offer is valid, and the payment you need before delivery.
  • Delivery terms and your bank details.

How to make one

  1. Enter your business details, then the buyer.
  2. Add the items and set the validity date and terms.
  3. Download it. After payment or delivery, switch the document to an invoice to issue the final bill.
Make a proforma invoice

Questions

Is a proforma invoice a tax invoice?

No. It is a commitment to sell at the stated price, not a demand for payment of a completed sale. Tax is not charged or claimed on it; issue a proper invoice when the supply happens.

When is a proforma invoice used?

To confirm an order before delivery, to ask for an advance, to let the buyer arrange funds or an import licence, or for customs before goods are shipped.

Can I convert it into a final invoice?

Yes. Change the document type to Invoice; everything you entered is kept.

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